Registration itself is done in just a few clicks, creating your KLARA account. But you now need to enter your company details. These details are recorded in three different steps. Please note that it is extremely important that you enter the details conscientiously, correctly and in full. If you do not complete boxes, or enter incorrect details, this can result in error messages or incorrectly transmitted data in the payroll accounting or ELM process.
The first step is to enter the master data of the company. These include details such as the address, legal form, telephone number and logo.
In the second step, we recommend entering the social insurance details, bank details and VAT (if applicable), because until you have entered the social insurance details, you will be unable to register your employees and so unable to perform any payroll accounting. As soon as you have completed this step, you can begin to register your employees.
We recommend that you have the following details to hand:
Social insurance details:
- AHV fund
- Family compensation fund (FAK)
- Accident insurance (UVG)
- Additional accident insurance (UVGZ)
- Daily sickness allowance insurance (KTG)
- Pension fund (BVG)
- IBAN of your company bank, etc., for registration of the salary payment account.
VAT details including settlement method (effective settlement or reporting using net tax rates) and settlement type (agreed or collected).
The third step is to enter the employees’ details. Once all the basic data have been entered, you can use KLARA without restriction.
When registering employees, we recommend that you have the following details to hand:
- Master data sheet of the employees
- Employment contracts
- Pension fund certificate
If you have questions about any of the details that you have to enter, look for the little “i”. If you move the mouse over it, you will see additional information about this point and where to find or obtain this information.