Accounting overview

Introduction
In KLARA's accounting dashboard, you'll find a variety of tiles (widgets) that offer essential functions and reports. The widgets can be moved around freely and give you clear access to your financial data. In this article, you'll learn what each widget does, what information it displays, and how to use them.

Accounting Widget

This widget guides you step by step through your accounting tasks. You can launch each task directly via the bubbles:

• Upload:

  • Drag and drop receipts or invoices onto the widget.

  • KLARA automatically scans the documents and prepares them for booking.

  • Tip: Use the MyKLARA app to photograph your documents and upload them easily.

• Sync:

  • KLARA automatically syncs your bank transactions if your bank is connected.

  • Alternatively, you can manually upload camt.053d files.

• Book:

  • KLARA pre-fills many fields based on your uploaded documents.

  • You verify the data and select the appropriate business case.

• Pay:

  • After booking, prepare the payment directly.

  • KLARA transfers it to your online banking or generates a pain.001 file.

• Dunning:

  • Send payment reminders to customers with overdue invoices.

Financial Status Widget

This widget gives you an assessment of your current liquidity. It includes:

• Liquidity status icon (center):

  • Fantastic: LG1 ≥ 120%

  • OK: LG1 < 120% but LG2 ≥ 120%

  • Not great: LG2 < 120%

  • Critical: LG2 < 100%

• Data basis:

  • Cash and marketable securities

  • Receivables and prepayments

  • Short-term liabilities (incl. taxes, bank debts)

• Definitions:

  • Liquidity Grade 1: Cash / short-term liabilities

  • Liquidity Grade 2: Cash + receivables / short-term liabilities

  • Liquidity Grade 3: Also includes inventories

• Note: The interpretation can vary by industry. Your accountant can help clarify.

Prepayments and Credit Notes Widget

This widget shows open prepayments and credit notes:

• Match credit notes to invoices.

• Use the “Match now” function via drag and drop.

• Caution: This is not the same as the bank reconciliation process.

Reports Widget

Here you find essential financial overviews:

• Profit and Loss Statement:

  • Structured by expenses and income.

  • Use tags to create deeper breakdowns.

• Balance Sheet:

  • Displays up-to-date financial status.

  • Apply filters for more details.

• Account Details:

  • Analyze individual accounts using export tools.

• Journal:

  • View all transactions, including those auto-generated by KLARA.

  • Tip: Use the search function to adjust entries.

• Open Items:

  • Track outstanding payables and receivables.

Entry points Widget

Manage foundational data and special tasks here:

• Opening Balance:

  • Can be edited or completed later at any time.

• Year-End Processing:

  • Finalize your fiscal year with KLARA’s support.

  • Important: Once closed, a fiscal year cannot be edited.

• Manual Booking:

  • For transactions outside of standard processes.

  • Note: No system validation – use with caution.

VAT Widget

If your VAT settings are configured correctly, KLARA supports you with your returns:

• View VAT Returns:

  • Overview of completed and past returns.

• VAT Evaluation:

  • Detailed report by account and VAT type.

• Create VAT Return:

  • Guided tool for generating and submitting your online return.

• VAT Settings:

  • Apply changes (e.g. from cash to accrual method).

  • Important: Adjust settings before entering new-year bookings.

Conclusion
KLARA’s accounting dashboard helps you manage all aspects of your financial workflows. The widgets allow you to work efficiently, process transactions accurately, and keep a close eye on your liquidity. Make use of the smart tools and automation to keep your accounting always up to date.

The accounting overview is presented in a clear tile layout (widgets). In this article, the functions and contents of the individual widgets are briefly described and the data basis of the statistics is shown. The widgets can be re-sorted and moved as desired.