With automatic posting, KLARA offers you various payment methods to choose from. Here you can specify how the corresponding receipt was or will be paid. The selection of payment methods depends on the transaction selected. While you can also trigger a payment for liabilities, for example, you specify how your customer will pay the invoice for receivables.
This is the correct payment option for invoices which are enclosed with a payment slip that has a QR code. KLARA reads the information in the QR code and any text information on the payment slip and fills in the input mask. On the one hand, when using this payment method, an open liability is posted, which is subsequently settled again when the payment is issued via the bank reconciliation. On the other hand, this payment method triggers a payment order, which can be transmitted to the bank by means of automatic bank reconciliation, or manually via upload of the "pain.001" file.
Bank transfer to an IBAN account
Does the invoice include IBAN details or was it sent together with a red (not orange) payment slip, or is it an international bank transfer? Then this is the right payment method for your invoice. In addition to the IBAN number of the payee, this payment method requires a payment note in the style of “Invoice 15”, “Customer number 12346” or “January rent”.
Orange payment slip
If the invoice includes an orange payment slip with reference number, then KLARA will recommend this payment method. In this case, the account is not an IBAN number, but in the form 01-999-9 (KLARA automatically adds any missing zeros) or similar, and there is a reference number that must be transmitted during payment. This payment method does not allow the transmission of a payment note in the style of “Invoice 15”. As with all options that are available if the invoice has not yet been paid, KLARA posts an open liability (vendor) and prepares the payment for transmission to the selected bank account.
You can choose this payment method if expenses are paid in a cash-like form. This may be a PayPal account, a rechargeable prepaid balance, an IFS current account or similar transactions. This payment method is posted directly to the corresponding account and no open liability (open item) is generated. The prerequisite is that a “different cash account” is recorded on the opening balance sheet or in the settings for the financial year.
This payment method is to be used if a cash sale or a payment is made at a KLARA checkout or a cash, postage or expenses checkout. This payment method is posted directly to the corresponding cash account, or debited/credited to the KLARA checkout transfer account at the KLARA checkout. No outstanding liability or receivable (open item) is generated. The prerequisite is that a checkout is entered on the opening balance sheet or in the settings for the financial year, or that the KLARA checkout is set up.
With automatic account debits such as eBill and direct debit (DD) or payments recorded directly in online banking, the corresponding document can be posted using this payment method. This function can also be used for payments with a PostFinance card or a Maestro card. This payment method triggers a posting as an open liability in KLARA, which is later paid again at the actual outgoing payment via the bank reconciliation. This payment method does not trigger a new bank payment. Please enter the bank account of your company in advance in the company master data.
Has your employee paid this bill privately and you want to pay them back the money with the next salary payment? Then use this option. With this payment method, the amount is posted to an employee current account and you determine with which of the following wages the amount is paid out as expenses. The prerequisite is that the KLARA salary has been set up.
If expenses are not paid directly by bank transfer or cash, but are posted on a current account to a third party, this payment method can be used. This is often the case with company owners (limited companies and joint stock companies), members of the management board, association presidents/board members, project managers, etc., where any expenses are not repaid via the payroll. Owners of sole trader companies can select the entry "Private account" within the option "Other person". The account corrections can be entered under “Set up accounting”, where a current account with or without interest can be entered. The private account is available depending on the legal form of your company and can also be expanded by additional positions in the aforementioned menu.
Do you use corporate credit cards? Then we recommend that you also enter the credit card as a current account and select this option for receipts that have been paid with the card.
Is your receipt debit not posted directly? Has your accountant or trustee asked you to use a transitory, auxiliary, money transit, suspense or transfer account? Then this is your payment method. KLARA automatically opens a transfer account for the salary and a general transfer account. You can enter further transfer accounts in the accounting setup.
KLARA checkout: do you use a KLARA checkout and you have missed the POS transfer account here? This is easier now: if you have paid for your receipt with cash from a checkout, you can select the “checkout” option, and KLARA automatically selects the right account for both KLARA checkouts and third-party checkouts without automatic posting of cash withdrawals/deposits. See also the “checkout” payment method